Security
Architected to keep what's private, private.
Managed Print
Managed Print Services
Managed Print Services
done Better.
From single-site to multi-location fleets, we manage every device, every consumable, and every service call. Simplify process workflows with proven, reliable, print technologies, fully integrated with digital workflows and cloud repositories. One partner, one contract, complete visibility — print, only Better.
Sustainability
Reduce waste, energy, and environmental impact.
Digital Integration
Seamlessly connecting your physical and digital worlds.
Production Print
High-volume. High-quality. High-impact.
01
Print Security
Architected Security. Nothing exposed.
Every device on your network is a potential entry point. Printers are unprotected endpoints; left unsecured, your security posture is weakened and your risk increased. We lock down your print fleet with data encryption, image overwrite, secure release, and access controls which help keep your network and data safe and secure.
Secure Print Release
Secure printing with user authentication and audit trail. Know who's printing where, what, and why.
Documents are held in a secure queue until the authenticated user physically releases them at the device. No sensitive pages left sitting in output trays, no risk of the wrong person picking up the wrong document, and no risk of confidential information being unintentionally shared.
- Follow me print with secure release using PIN or card
- User authentication at every device
- Automatic deletion of uncollected jobs
- Print-anywhere capability across the fleet
- Mobile and remote secure release
- Unbroken chain-of-custody
Data Protection
Encryption at rest and in transit, automatic disk overwrite, and GDPR-aligned print controls.
Every document that passes through your fleet is protected at every stage. Encrypted in transit, encrypted at rest on the device hard drive, and automatically overwritten once the job completes. Your data never lingers.
- End-to-end encryption of print data
- Hard drive encryption on every device
- Automatic data overwrite after each job
- Secure decommissioning and data destruction
- GDPR and data protection compliance
- Regulatory-ready reporting and evidence
Access & Audit
Role-based access, full audit trails, and print policy enforcement — complete accountability.
Know exactly who printed what, when, and where. Role-based access controls restrict device features by user or department, while full audit trails give you the evidence you need for compliance and internal governance.
- Role-based access control per user and department
- Full audit trail with user, document, and timestamp
- Print policy enforcement across the fleet
- Colour, duplex, and quota restrictions
- Compliance-ready reporting
- Real-time data visibility
02
Environmental Impact
Sustainable Print. Measurable impact.
Whilst print has an environmental footprint, with the right provider, your ESG will be well supported. We help you reduce waste through fleet consolidation, energy-efficient devices, paper reduction strategies, paper use offsetting through reforestation, and zero landfill recycling, managed end-to-end with no outsourcing. Real results, real change, no greenwashing.
Paper Reduction
Practical strategies and print policies that meaningfully cut paper consumption without impacting productivity.
Reducing paper consumption starts with understanding where and why it is being used. We analyse your print behaviour, implement smart defaults, and introduce digital alternatives that make paper the exception, not the norm.
- Print policy optimisation and smart defaults
- Setting enforcement including mono & duplex
- Departmental print quotas
- Digital first strategies
- Tracking, reporting, and advice
- Behaviour change programmes
Energy Efficiency
Fleet consolidation, intelligent placement, Energy Star devices, and smart power management to cut energy use.
Fewer devices, better placed, running more efficiently. We consolidate oversized fleets, replace ageing hardware with Energy Star rated models, and configure intelligent sleep and shutdown schedules to minimise energy consumption.
- Intelligent fleet consolidation
- Energy focussed device selection
- Sleep-mode and auto-shutdown scheduling
- Energy usage monitoring per device and fleet
- Carbon reduction reporting
- ESG-aligned print strategy
Recycling & Circular Economy
Consumable recycling, reforestation, responsible device disposal, and certified end-of-life management.
Every toner cartridge, every decommissioned device, and every sheet of waste paper is accounted for. Managed end-to-end, we partner with certified recycling providers to ensure nothing goes to landfill, delivering responsible disposal and a genuine circular economy approach across your fleet.
- Toner cartridge recycling — by us, not a faceless third-party
- Paper use offsetting through certified reforestation
- Certified recycling partners
- Device end-of-life recycling
- Sustainability reporting and evidence
- SEPA certified waste carrier
03
Connected Workflows
Digital Integration. Seamlessly connected.
Print doesn't exist in isolation. We connect your physical and digital worlds — scan-to-cloud, automated document routing, and seamless integration with Microsoft 365, SharePoint, and your existing business systems.
Scan-to-Cloud
Scan directly to SharePoint, OneDrive, Teams, or any cloud repository from the device panel.
Turn every MFD into a digital on-ramp. Scan documents directly to SharePoint, OneDrive, Teams, or third-party cloud repositories from the device panel. No desktop software, no manual uploads, no lost files.
- Scan-to-SharePoint and OneDrive
- Scan to Teams channels/folders
- Third-party cloud integration
- OCR and searchable PDF creation
- Metadata tagging at point of scan
- One-touch scan profiles per user
Document Workflows
Automated routing, approval chains, and digital archiving that eliminate manual handling.
Paper arrives, gets scanned, and automatically routes to the right person, the right folder, or the right approval chain. No manual filing, no lost documents, no bottlenecks. Digital workflows that keep your business moving.
- Automated document routing
- Approval chain workflows
- Digital archiving and retention
- DMS and ERP integration
- Workflow design and optimisation
- Exception handling and alerting
Microsoft 365 Integration
Natively integrate with your Microsoft 365 environment for cloud print and scan.
Your print fleet fully integrated with Microsoft 365. Universal Print for cloud-managed queues, Azure AD for authentication, and Intune for device compliance. One ecosystem, no on-premise print servers required.
- Microsoft Universal Print deployment
- Elimination of on-premise print servers
- Azure AD authentication at device
- Intune device compliance policies
- Cloud-managed print queues
- Unified reporting across the estate
04
High Volume
Production Print. High-impact output.
When volume, quality, and speed all matter. We specify, deploy, and manage production print devices for organisations and pay-to-print providers that need high-output, high quality, and high impact documents.
Digital Press Solutions
High-volume digital press equipment matched to your exact output requirements.
Tier 1 production print hardware specified for print professionals. Digital presses matched to your volume, quality, and turnaround requirements — managed end-to-end by us.
- Fully managed deployment
- Inline registration and calibration
- Fiery setup & management
- Variable data printing
- Volume and quality monitoring
- Agreed uptime SLAs
Digital Mailroom
Automate inbound and outbound communications using intelligent document processing technology.
Automatically convert any document into a digital format using intelligent processing technology. Physical mail is digitised using capture and indexing, whilst automatic routing ensures digital communications are read, understood, and sent to the correct person or department.
- Mailroom workflow design
- Intelligent Document Processing
- Securely access your digitised mail in the cloud
- Volume reporting and optimisation
- Reduce human error
- Full compliance management
Workflow Automation
Automate job submission, processing, finishing, and fulfilment to avoid bottlenecks.
End-to-end production workflow automation from job submission through to finishing and fulfilment. Automated imposition, scheduling, and quality checks that keep your print room running without manual intervention.
- Automated job submission and ticketing
- Imposition and prepress automation
- Production scheduling and prioritisation
- Output tracking and fulfilment reporting
- Finishing and binding workflows
- Quality control checkpoints
Why Workflo
Why businesses choose Workflo for Managed Print.
Security Built In
Secure release, data encryption, and access controls on every device in your fleet.
Zero Landfill Recycling
SEPA certified waste carrier. Consumable recycling and reforestation managed by us, not outsourced.
Digital Integration
Scan-to-cloud and Microsoft 365 using embedded technology, whilst automating document workflows.
Single Point of Contact
One partner, one contract, complete visibility across your entire print fleet.
Vendor Neutral
We recommend the right device for the job, not the one with the biggest margin.
Scottish & UK Coverage
Directly employed engineers across Scotland and the UK providing consistent technical expertise.